petBASE
9B
is the complete
booking, management and accounting application for boarding
kennels
and/or catteries.
It
provides a
quick, easy and accurate way of taking bookings, checking vacancies,
producing booking forms and invoices, maintaining customer and supplier
records, keeping on top of your accounts and much
more.
Apart
from the general
features
common to all petBASE software, petBASE 9B includes the
following special features, some of
which are optional:-
Can be set to cover up to three pet groups: dogs,
cats and other
pets. The latter group (which can be re-named) can include
any number of pet types, eg rabbits, hamsters, etc.
Boarding
bookings. These usually involve at least one night's stay and
(if you
have the Pet Services option) can also include pet services*,
such
as grooming. The Boarding
Calendar
shows the number pens* booked or vacant in
the morning and afternoon of each day of any month.
Pet Services option.
With this, you can create bookings
specifically for pet services*, such as grooming, in which one or more
pets are booked-in for services only and arrive and depart on the
same day. You can also include pet services with your boarding
bookings. The Pet Services Calendar shows key
services booking data for each day of any month. Opening
times and
the number of available staff (1 - 5) can be defined for
each day of
the year.
Dog Daycare
option.
With this, you can create daycare bookings, which may cover a
period of up to 28
days, but the dog(s) must not stay
overnight. A record of each day in a booking period is kept, to which
you can assign different arrival and departure times, etc. It is
assumed that you have separate communal accommodation for your daycare
dogs. If you have
the Pet Services option, a
daycare booking may also include services, such as grooming.
The Daycare Calendar
shows the
number of places booked and vacant on each day of any month.
For ease of use, the petBASE 9B is split into a number of modules,
each of which has its own main menu. Some of these are optional, so you
don't have to purchase those that you don't need. The standard
modules are: Bookings,
Customers, Documents
and General. The optional modules are Accommodation**, Invoices, Suppliers and Accounting.
The Customers module maintains full details of
customers and their pets (including pets' photographs), with instant
links to a customer's bookings, invoices and
transactions. Libraries of pet breeds
and local vets
can built-up for quick reference.
New bookings can be quickly added,
with information
automatically extracted from the Customers file; total fees are
calculated and checks are made for over-booking, double-booking, etc.
Existing bookings can be changed or
cancelled at any time.
Booking forms are automatically generated and
can be printed at any time. Full details of
all bookings are maintained
for easy reference. Instant summaries can be displayed of all
bookings, arrivals and departures
for any selected day.
Check-in and check-out
functions confirm arrivals and departures for boarding
and daycare bookings, with
optional automatic reminder of arrivals or
departures that have not been checked in or out.
Morning & afternoon
arrivals/departures for boarding bookings are fully catered
for; eg if
one customer checks-out in the morning, a new customer can check-in to
the same pen in the afternoon of the same day.
petBASE 9B has many user-defined settings
including
pet codes with
corresponding boarding and daycare
rates,
morning and
afternoon departure charges for boarding bookings, sharing
discounts, peak-period surcharges, minimum number
of days charged for, booking and pet notes prompts (or
templates), etc. You can also define pet classes as a basis
for your pet services fees. Non-UK
users can change the default currency
symbol (£) and sales tax
name
(VAT) to their own country standards (eg $ and GST).
You
can define up to 10 standard pet services and
corresponding fees and times. These can be based on breed, pet code, or pet class. One or more
of these
services can then be selected for each pet when adding a pet
services or boarding booking.
For pet services bookings, you
can
accurately schedule
your work by assigning each pet to an available staff member
within
a
free time slot on the specified date. You can quickly view
the
current schedule (presented in clear graphical form) for any
date.
Instant analyses of key data, including bookings,
customers, pen occupancy, invoices and transactions.
Sophisticated filter/search functions enable rapid
location of customers, pets, bookings, invoices, suppliers
and transactions matching multiple
user-defined criteria.
The Mail Merge function automatically creates a
data source file containing names and addresses of selected customers,
for creating multiple letters or labels with your word-processor.
You can automatically create an e-mail
addressed to any
customer or supplier, or multiple selected
customers, via your
standard e-mail application (including Windows 10/11 Mail,
Microsoft Office
Outlook, Microsoft 365 Outlook and most MAPI-compliant
applications).
If you have Windows 10 or 11, you can
instantly create a PDF file of a
booking form or invoice and, if you have Microsoft Office/365
Outlook, petBASE will attach it to an e-mail addressed to the customer.
The Documents module
enables you to link digital photographs
to customers' pets, write pre-formatted letters (via
Microsoft Word) or automatically address envelopes to your
customers, link document
files to your transactions, and access other files that are
relevant to your business.
The optional Accommodation** module enables
individual pens* to be
specified for boarding pets. For each pen, you can specify
a premium to be added to your
standard boarding rates, or define its own unique daily rate, sharing
discounts and peak-period surcharge. Full details of allocated and
unallocated pens can be displayed for any specified period. The Pen
Allocation Chart shows the number of pets allocated to each
pen for the morning and afternoon of each day of any selected month.
The optional Invoices
module covers sales tax (eg VAT) and non-sales-tax businesses and
caters for both bookings and other sales. Invoice details are
automatically generated from the
corresponding booking. It links to the Accounting
module to
quickly create credit transactions for banked payments.
The optional
Suppliers
module enables you to keep records of the companies, organisations and
individuals to whom you make payments in the course of running your
business. It links to the Accounting module to quickly create
debit transactions for your payments.
The optional Accounting
module enables you to record the transactions
that you make to and from
any number of user-defined accounts
(eg bank accounts, credit cards and
cash in hand). It links to your invoices, so that, having banked a
received payment, you can quickly record the credit transaction.
You
can also record all debit
transactions corresponding to payments made
to your suppliers. The system also caters for sales tax (eg VAT) and
should provide sufficient data to enable you to submit your income tax
and sales tax (eg VAT) returns.
To prevent unauthorised use of
petBASE, you have the option of a simple Password Protection
system or a more sophisticated Login System. The
latter enables you to define any number of users, each with
their own password
and access level.
The system will also keep a log
of who has added or changed key data.
Backups
are automatically made (to your hard drive) of all data files when
petBASE is first run on any day. You can also backup all data (in the
form of a single compressed file) to any location at any time.
The Multi-User
option can be run on up to 6 networked computers and allows
simultaneous access to all appropriate functions, whilst automatically
preventing undesirable operations such as two users attempting to make
changes to the same booking.
If Tablet Mode is
selected in General Settings, petBASE 9B can be used with Windows 10 or 11
tablets, without keyboard or mouse.
petBASE 9B
is available from only
£100
for the basic program, with additional charges for the various options.
Click
here for full price details.
You can try petBASE 9B now by downloading
the Evaluator
program, which includes all optional features but is limited
to 10 customer and 10 supplier records. It is essential
that you try the Evaluator before ordering the full program, to ensure
that petBASE
9B
fully meets your requirements and to determine which options you
require.
Since its launch in 2000, petBASE
has undergone continuous development, largely based on customer
feedback. Click
here
for change history.
Note that we can accept payment
by credit card or PayPal.
Contact
us for
further information.
*In
General Settings, the words 'services'
and 'pen'
can be replaced by words of your choice, eg 'grooming',
'training',
'hydrotherapy', etc and 'run', 'kennel', 'chalet',
etc. The changed word(s) will then appear throughout the
program.
**Prior
to version 7.10, the Accommodation
module was referred to as Pen
Functions.
Updated 26 May 2022
|